Write an expense policy that prevents the real abuses without infantilising the team: clear limits, fast approval, and the judgment principle for edge cases.
Write a one-page expense policy for {{organisation}} ({{size}}, typical spend: {{spend_context}}, past problems if any: {{problems}}).
Structure: the principle first ('spend it like it's yours, but you have to explain it to a colleague'), clear limits by category (meals, travel, software, equipment — with the no-approval-needed threshold that kills trivial approvals), what always needs pre-approval, what's never claimable (the 5 that cause the arguments), how to claim (tool, deadline, receipt rule with the under-$X exception), approval SLA (we pay you back fast — that's the deal), and the edge-case rule: when unsure, ask first. Tone: adult-to-adult. If my stated problems suggest a specific control, add exactly that one — not a regime.
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